In these Terms & Conditions of Trading (Hire) Regency Event Hire Ltd. (incorporating Regency Marquees), their Sub—Contractors and agents are referred to as ‘The Company’. Any individual, Company, or other person, with whom The Company contracts is called ‘The Hirer’.
CONDITIONS: The Company will submit a written quotation which the Hirer will accept by written confirmation or verbal acceptance together with the payment to the Company of the agreed deposit; the absence of written acceptance or payment of a deposit however shall not invalidate the Contract. The Hirer by authorizing or allowing work to proceed or goods to be delivered is deemed to have confirmed the Contract and to have accepted these terms and conditions.
PERIOD OF HIRE: The period of hire is understood to mean the period from erection to removal by The Company.
SITE: The Company’s Quotation and Published Hire Charges are based on the assumption that the site is flat, level firm base, with easy access for motor transport and that no drains, cables or other services are buried beneath the surface or otherwise concealed. The contract may be cancelled if the Hirer or third party has altered the site after The Company’s initial site visit to the extent that for whatever reason the site is deemed by the Company to no longer be suitable for the erection of a Marquee. The hire charges do not include any repair or making good of the site. The Hirer shall provide the Company with a plan of the site with the position of Marquee(s), or alternatively ensure that a representative is available on site on the day of erection to show The Company where to erect the Marquee(s). In the absence of a plan or directions of the Hirers representative, the Company shall erect the Marquee(s) where it sees fit and shall be deemed to have completed the contract. The Hirer warrants to and covenants with The Company that he/she is the owner of and/or entitled in law to possession of the premises or site where the hired equipment is delivered and erected.
HIRE CHARGES: The charges published in any of The Company’s printed matter are for the guidance of the Hirer in estimating cost only and do no constitute an offer. Hire charges (Price list) may be varied without notice. The Company reserves the right to vary the Hirer’s quoted hire charges in the event of any increase taking place before or during the period of hire in the cost of materials, labour or transport. All goods hired are charged whether used or not.
PAYMENT: Payments and booking deposits must be made in accordance with the terms stated in The Company’s quotation. The balance of payment is to be made by the Hirer to the Company’s representative on the day of delivery of goods and/or erection of Marquee(s). Should the settlement not be effected within 30 days of the termination of the hire period, the Company reserves the right to charge interest on the outstanding hire charges (from the date of hire) at an interest rate of 5% per month until the full hire charge has been settled.
CANCELLATION OF CONTRACT: Cancellations within 6 to 12 months will incur a 25% charge of the full quotation amount (if you have paid a 50% deposit, we will refund half of this). Cancellations within 3 to 6 months will incur a 50% charge of the full quotation amount and less than 3 months of the event date will incur the full quoted hire charge, less any insurance and labour . Deposits paid to The Company by the Hirer are non refundable, except in exceptional circumstances and solely at The Company’s discretion.
LOSS OR DAMAGE: The Hirer shall during the period of hire be responsible for the maintenance and safe custody of The Company’s equipment from erection to dismantling. The Hirer will make good to The Company all loss or of damage to the Company’s property or equipment hired or used on the site (other than fair wear and tear).
LIABILITY TO THIRD PARTIES: The Company will not be responsible for and the Hirer will indemnify the Company against all claims for the injury to persons or loss or damage to property howsoever caused unless it is proved that such injury or damage is caused by faulty material or workmanship or negligence on the part of the Company.
ERECTION AND DISMANTLING: The Company will provide labour for erection and dismantling and the Hirer or third party will not be allowed to alter, erect or dismantle the Companies property.
ATTENDANCE: The hire charges do not include attendance by the Company’s representative except during erecting and dismantling of tentage unless otherwise stated in writing by the Company. The Company reserves the right to make spot checks on it’s equipment whilst on site during the hire period at any time including during a private function. The Hirer undertakes to agree to allow the Company’s representative free access to private property for this purpose without prior notice or permission.
PERMITS: The Hirer is responsible for giving notice to or obtaining permits or permissions from any authorities whom may be concerned. Any costs incurred in delays or modifications in the work arising from the absence or misrepresentation of all such necessary permissions and permits shall be payable to the Company by the Hirer.
FORCE MAJEURE: While every effort will be made by the Company to carry out any order accepted the full performance of it is subject to variation or cancellation by the Company consequent upon Act of God, War, Strikes, Riots, Lock—outs or any other disturbances, Fire, Flood, Storm, Gale, or Tempest, restrictions on the use of power, Requisitioning, Shortage of material or transport or labour or any other cause beyond the control of the Company.